Office of the Provost

Faculty Appointment Guidelines

Guidelines for Obtaining Approval of Joint Academic Appointments for Senior Faculty

These guidelines set forth the procedures for obtaining approval to offer current University of Michigan faculty a joint appointment in another academic unit (inter-school) at the same, or equivalent, rank. Approval is required for joint faculty appointments with the following titles:

  • Professor (with or without tenure)
  • Associate Professor (with or without tenure)
  • Research Professor
  • Research Associate Professor
  • Clinical Professor
  • Clinical Associate Professor

NOTE: Joint appointments at 0% fraction ("dry") to the above titles also need to be approved by the Provost.

NOTE: Joint appointments within the same school or college (intra-school, aka "additional" appointments), do not require approval from the Provost.

  1. The school/college/research unit/academic unit approves the joint appointment, and

  2. Submits to the Provost’s Office by uploading the following information to the “Authorization to Extend Offer (AEO)” Dropbox folder. (Note: please see instructions for uploading files to Dropbox).

    1. Endorsement letter co-signed by the Dean/Director of the unit in which the faculty member holds a current appointment and the Dean/Director of the unit that wishes to make the new appointment.

      • Please indicate the fraction of effort for each title.

      • Description of the new appointment in the context of the field and the specific needs of the academic department/program/unit.

      • Joint appointments at 0% fraction (“dry”) should include a brief account of how the dry appointment is a good fit for the new (requesting) department or school and why the appointment makes sense. This account might describe contributions the faculty member will make through research, collaborations, mentoring and advising, teaching, or other activities, as well as ways in which their work will advance specific aims of the unit.

      • Please summarize the evaluative comments of the review committee and/or executive committee and include the final vote tally and number of positive votes, negative votes and abstained (such as 4-2-1; please do not include names of committee members).

    2. A Memorandum of Understanding (MOU) is to be created for all new inter-school and intra-school joint appointments with effort at the assistant, associate, and full professor level for tenure-track/tenured faculty, excluding 0% (“dry”) appointments. The draft MOU should be submitted to the Faculty Affairs Office for review – ideally at the time of hire but no later than six months from the start of the joint appointment.

      Please refer to the Faculty Appointment Guidelines on the Provost's Office website [sixth bullet] for the two MOU templates to be used for either a joint appointment without tenure or for a joint appointment with tenure. Note: MOUs are not required for joint appointments within the University of Michigan for Clinical Instructional track appointments or hires. A MOU for research faculty, however, is strongly recommended and can be found on the U-M Office of Research website.

    3. Faculty member's updated curriculum vitae.

    4. NOTE: For Research Professors and Research Associate Professors only, the appointment requires a review by the Vice President for Research. The package will be forwarded to UMOR by the Provost’s Office.

  3. Once approved by the Provost, the Provost's Office submits the package to the President for final approval.

  4. The appropriate school/college/research unit/academic unit is notified when all approvals are obtained. A PDF of the approval (cover sheet with the signatures of the Provost and the President) is emailed to the school/college/research unit/academic unit.

  5. For Professors and Associate Professors Only: The school/college prepares a Regents Communication to send to Academic Human Resources for their review, and uploads the final signed communication to the school’s assigned “Regents Communication” Dropbox folder.

    For Research Professors, Research Associate Professors, Clinical Professors, and Clinical Associate Professors only: Once the request is approved, the school/college/research unit/academic units may proceed with the HR appointment process.


Updated December 2021


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