• Overview
• Projects Underway
  • Capital Projects Process
  • Classroom Scheduling and Utilization
  • Facilities Maintenance and Upkeep
  • Food Service Planning
  • Research Space Management
• Guidelines
  • Capital Project Guidelines
  • Office Space Guidelines
  • Target Goals for Classroom Utilization
• Resources and Tools
  • Utilization reporting and information
  • Building and space information
  • Utilities information
  • Additional resources
• News and Events
• Contact

Building and Space Information

• Space System and Access
• Available Space Reports or Reporting Options
• Additional Resources

Space System and Access

M-Pathways Financial and Physical Resources

Departments are required to track and record their space inventory in the M-Pathways Space Management system, part of the M-Pathways Financial and Physical Resources system, at least once per year for federal and state space reporting purposes or more often as needed and determined by each unit. The M-Pathways Space Management system is the authoritative source for all U-M space data. Users can access pre-defined reports, described below, from the “Reporting Tools” section of M-Pathways Financial and Physical Resources.

System access: Requests for access to the M-Pathways Space Management System must be submitted to MAIS through the Online Access Request System (OARS). Please contact your unit liaison to determine your system access needs.

U-M Data Warehouse

The U-M data warehouse maintains a weekly back-up of the Space Management system data as well as a historical record of this information. Users can access pre-defined reports or build custom queries of the stored data through BusinessObjects.

System access: Requests for access to the U-M Data Warehouse and BusinessObjects must be submitted to MAIS through the Online Access Request System (OARS). Please contact your unit liaison to determine your system access needs.

Available Space Reports or Reporting Options

Pre-defined space reports in M-Pathways or Data Warehouse

Pre-defined reports are accessed either through BusinessObjects or the Reporting Tools section of M-Pathways, both described above in the section “Space System and Access”.

To determine the system or report through which you would run the reports:

1. Visit the MAIS Pre-defined Reports list »
2. Select “Physical Resources”
3. Select “Space Management”
4. Determine reporting environment. Each report has a report summary that offers a short description of the report and indicates what system or program to run it from, which is listed as its reporting “Environment”:

• Reports with a “FinODS” environment are accessed through M-Pathways
• Reports with a “Data Warehouse” environment are accessed through BusinessObjects

Examples of available pre-defined reports include:

• Space Inventory Report
• Space Occupied by a Department for a Fiscal Year
• Space Mgmt Net Square Feet by Building for Dept or Dept Group
  (Source: MAIS)
  
  

Custom Queries and Reports in the Data Warehouse

Departments may elect to run custom queries of historic and current space data to meet a specific business need directly against the U-M data warehouse. These custom queries and reports are built in BusinessObjects and pulls data from the U-M data warehouse. Getting access to BusinessObjects and the data warehouse is described above.
(Source: MAIS)

Official U-M Facility and Space Data Reports

The Office of Space Analysis is the steward of space data at the University and provides several official U-M facility and space data reports based on the annual space survey data. The reports include building and structure listings; net assignable square footage by room type, function, building, department; trends in space data; changes in gross square footage by building; leased properties; and more.

To request these reports, contact the Office of Space Analysis.

The following reports are currently available on the Office of Space Analysis website:

Notification of Facility Changes report

The Notification of Facility Changes report is a list of all current changes to facility square footage due to additions, renovations, new facilities, building number changes, and other miscellaneous changes. The report includes the date the data was entered, facility name and number, address, new square footage, change in square footage, and reason for change.

Listing of Active Buildings and Structures report

The Listing of Active Buildings and Structures report is a list of all active buildings and structures. The report includes the building record number and name, phase, address, square footage (gross and net) and ownership code.
(Source: Office of Space Analysis)

Campus and Building Size Report

The Office of Budget and Planning provides a high-level annual report [PDF] detailing campus size in acres, the number of buildings on campus, and total building square footage over multiple years. The report is compiled using data recorded in the U-M data warehouse.
(Source: Office of Budget and Planning)

Additional Resources

A number of offices on campus are responsible for space or utilities data and/or reporting.

• Energy Management Office
• Office of Budget and Planning
• Office of Cost Reimbursement
• Office of Space Analysis
• MAIS
• Utilities and Plant Engineering (Plant Operations)
  

For more information on the Space Utilization Initiative, contact space.utilization@umich.edu.