• Overview
• Projects Underway
  • Capital Projects Process
  • Classroom Scheduling and Utilization
  • Facilities Maintenance and Upkeep
  • Food Service Planning
  • Research Space Management
• Guidelines
  • Capital Project Guidelines
  • Food Service Planning Guidelines
  • Office Space Guidelines
  • Research Space Guidelines
  • Target Goals for Classroom Utilization
• Resources and Tools
  • Utilization reporting and information
  • Building and space information
  • Utilities information
  • Additional resources
• News and Events
• Contact

shared scheduling of classrooms (8am-12pm)

• Overview
• Scope
• Goals
• Project sponsor
• Project team
• Advisory groups/individuals
• Estimated timeline
• FAQs
• For more information

Overview

Some departments on the Ann Arbor campus do not have enough classrooms to meet their needs and are continually challenged to find available classrooms. Other departments have multiple classrooms, some of which are underutilized and could be used by other units. The 8-12 shared scheduling model enables the Registrar's Office to place classes in any available general purpose classroom that meets the instructional requirements of a class between 8 a.m. and noon. This is a critical academic need and ensures that all classes have assigned classrooms prior to registration.

Scope

Although details of the 8-12 shared scheduling model are still being planned, some key highlights are listed below.

• The 8-12 shared scheduling model will be implemented in February 2010, which is the end of the Fall 2010 curriculum planning period and point at which the Registrar’s Office begins assigning classrooms to classes needed assignments.
• The 8-12 shared scheduling model will apply to every department, program, school or college with general purpose classrooms and auditoriums designated as room type 110 on the Ann Arbor campus.
• Units may continue to schedule credit-bearing classes in classrooms throughout the day.
• All non-class events, such as faculty meetings, dissertation defenses, or events that are not directly related to a specific course may only be scheduled in classrooms after noon or must be scheduled in another type of space. Classes are the University’s highest classroom scheduling priority.
• The Registrar’s Office will be authorized to assign classes to any empty classrooms, as needed, between 8-12.
• Units will be asked to adhere to curriculum planning and classroom scheduling deadlines established by the Registrar’s Office so the Registrar’s Office can ensure that all classes are placed prior to registration.
• Units that currently have shared scheduling agreements with the Registrar’s Office will continue with their existing agreements. They will not reduce their hours of shared scheduling to 8-12.

This project includes multiple subprojects:

• Classroom inventory – Room characteristics, amenities (blackboards, whiteboards, overhead projectors, podiums, etc.) and condition will be recorded for each general purpose classroom and auditorium on the Ann Arbor campus. This information will be loaded into M-Pathways and used by the Registrar’s Office and others to search for classroom that meet specific instructional needs. Once the information is loaded into M-Pathways initially, units will need to maintain the information each term to ensure it is up-to-date.
• Classroom scheduling in M-Pathways – Units will need to record or upload all classes and non-class events (e.g., department meetings, dissertation defenses, job talks) that occur in classrooms into the central M-Pathways system and use M-Pathways as the authoritative source for classroom schedules and availability. This will enable the Registrar’s Office and others to identify classrooms that are available, based on up-to-date scheduling information.

Goals

The goals of the Classroom Scheduling and Utilization project are to:

• Improve the utilization of our general purpose classrooms
• Ensure placement of all classes in classrooms prior to registration
• Support growth of activities without adding square footage to the campus footprint

Project sponsor

• Phil Hanlon
  Vice Provost for Academic and Budgetary Affairs

Project Team

This project is a partnership between the Office of the Provost and Office of the Registrar, with significant support from Michigan Administrative Information Services (MAIS). It includes the following core project team members with additional support from their respective units and input from academic units.

• Kortney Briske
  Associate Registrar, Office of the Registrar
• Marian Groce
  Senior Business Systems Analyst, MAIS
• Frances Mueller *
  Project Manager, Space Utilization Initiative
• Fadi Musleh
  Project Administrator, Space Utilization Initiative
• Dima Tawakkol
  Project Manager, Information and Technology Services

* project manager

Advisory Groups/individuals

• Space Utilization Initiative Steering Committee
• Space Utilization Initiative Faculty Advisory Committee
• Paul Robinson
  University Registrar, Office of the Registrar

Estimated timeline

Project initiation: June 2009

Announcement to campus	7/09
Defining common room characteristics, amenities	7/09
Classroom inventory	8/09-10/09
M-Pathways modifications to support shared scheduling	8/09-12/09
8-12 shared scheduling begins	2/10

FAQs

For frequently asked questions about Shared Scheduling, visit FAQs

For More Information

8-12 shared scheduling announcement (sent to deans, associate deans, budget administrators)

Please refer to the following for other related information:

• Target goals for classroom utilization
  
• System to capture non-class events in classrooms
• Classroom utilization reports and data warehouse

For more information on the Space Utilization Initiative, contact space.utilization@umich.edu.

 

Last updated: 10/21/09