• Overview
• Projects Underway
  • Capital Projects Process
  • Classroom Scheduling and Utilization
  • Facilities Maintenance and Upkeep
  • Food Service Planning
  • Research Space Management
• Guidelines
  • Capital Project Guidelines
  • Food Service Planning Guidelines
  • Office Space Guidelines
  • Research Space Guidelines
  • Target Goals for Classroom Utilization
• Resources and Tools
  • Utilization reporting and information
  • Building and space information
  • Utilities information
  • Additional resources
• News and Events
• Contact

classroom scheduling and utilization overview

• Overview
• Scope
• Goals
• Project sponsor
• Project team
• Advisory groups/individuals
• Estimated timeline
• For more information
  

Overview

The Ann Arbor campus currently has over 600 classrooms with new, state-of-the-art classrooms being constructed or planned for the future. Some of these classrooms are modern and heavily used while others are outdated and used less often. The Classroom Scheduling and Utilization Project was initiated to ensure that all existing classrooms are used efficiently and to identify those that no longer meet academic needs and enable the space to be repurposed for higher priority uses.

Scope

This project primarily affects academic and administrative units with classrooms on the Ann Arbor campus and the Office of the Registrar. It includes the following subprojects:

• Target goals for classroom utilization (completed 4/08)
  
• Classroom utilization reports and data warehouse (completed 4/08)
• System to capture non-class events in classrooms (in progress)
• Shared scheduling of classrooms (8am-12pm) (in progress)
• Class scheduling policies (to be determined)

Goals

The goals of the Classroom Scheduling and Utilization project are to:

• Deliver comprehensive, quantitative classroom utilization data for analysis and decision-making
• Establish target goals for classroom utilization to assess performance campus-wide, unit-by-unit, department-by-department, and more
• Establish business processes and policies that streamline classroom scheduling and support, eliminate redundancies, and consider the needs of faculty and students
• Enable units to view classroom availability campus-wide and use classrooms outside of their own departments

Project Sponsors

• Phil Hanlon
  Vice Provost for Academic and Budgetary Affairs

Project Team

This project is a partnership between the Office of the Provost and Office of the Registrar, with significant support from Michigan Administrative Information Services (MAIS). It includes the following core project team members with additional support from their respective units and input from academic units.

• Kortney Briske
  Associate Registrar, Office of the Registrar
• Marian Groce
  Senior Business Systems Analyst, MAIS
• Frances Mueller *
  Project Manager, Space Utilization Initiative
• Fadi Musleh
  Project Administrator, Space Utilization Initiative
• Dima Tawakkol
  Project Manager, MAIS

* project manager

Advisory Groups/Individuals

• Space Utilization Initiative Steering Committee
• Space Utilization Initiative Faculty Advisory Committee
• Mary Ellen Lyon
  Business Operations Manager, Office of Space Analysis
• Paul Robinson
  University Registrar, Office of the Registrar

Estimated Timeline

Project initiation: April 2007

For detailed timelines, refer to the web page for each subproject.

Classroom utilization target goals, reports, data warehouse	4/07-4/08
System to capture non-class events in classrooms	7/08-12/09
Shared scheduling of classrooms (8am-12pm)	6/09-2/10
Class scheduling policies	TBD

 

For More Information

Please refer to the following for other related information:

• Shared scheduling of classrooms (8am-12pm)
• Target goals for classroom utilization
• System to capture non-class events in classrooms
• Classroom utilization reports and data warehouse

For more information on the Space Utilization Initiative, contact space.utilization@umich.edu.

 

Last updated: 7/30/09