17.H Transportation

Reimbursable air travel is limited to coach fare or less, whenever reduced-fare accommodations are available. In the case of foreign travel, a U.S. carrier must be used, if available. See also Section 21.V.1, “Airport Transportation.”

The University owns and operates a pool of automobiles, vans, buses, and trucks that may be used by departments and individual staff members while engaged in University business. These vehicles must be driven by a University of Michigan employee who has a valid driver’s license. Vehicles are obtained by submitting a vehicle requisition form to the Transportation Office. The department administrator usually fills out the requisition form, which must be approved by the authorized signer of the account against which the cost of using the vehicle will be charged. If an accident occurs involving a University-owned vehicle, an accident report (found in the glove compartment) must be filled out and returned to the office listed on the form. Repairs will need to be arranged through the Transportation Office at the number below. If there is a personal injury, contact the Work-Connections Program at 615-0643 or toll-free at 977-869-5266. For more information, call the Transportation Office at 764-3427.

If private vehicles are used for University business, mileage is reimbursable at the approved rate by filling out a Travel and Business Hosting Expense Report (see Section 17.F.4.) The current rate can be obtained by calling the Accounts Payable and Travel Office at 764-6253. The University does not provide insurance coverage for private vehicles.

Rental car use is limited to situations where commercial transportation is either not available or impractical, or where a rental car provides a lower-cost alternative to taxi service. Low damage waiver coverage need not be purchased. Use of a preferred rental agency or credit card company may provide this coverage; contact the Accounts Payable and Travel Office for recommendations at 764-6253. In the event of a rental vehicle accident, contact the Risk Management Office at 764-2200.

All off-campus accidents must be reported to the local law enforcement agency. As noted above, accidents involving University-owned vehicles must also be reported to the office listed on the form in the vehicle glove compartment.

Faculty Handbook: University Travel and Reimbursement: